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Meeting Minutes / Newsletters>
meeting minutes 06/17/06
June 17, 2006
OREGON FIRE APPARATUS EQUIPMENT MECHANICS ASSOCIATION ANNUAL AUDIT/BOARD MEETING JUNE 17, 2006 GRIFFIN TABOR OFFICE-SALEM, OREGON CALL TO ORDER: The meeting was called to order at 12:45 pm. ATTENDANCE: George Eisert, 2nd. Vice President Don Gleason, Past President David Hopman, 2yr. Director Ken Pangburn, 3yr. Director Rick Fletcher, Executive Director Kerry Bohanan, Life Member Jeff Dolgin, Member Leslie Tegen, Griffin Tabor Inc. PRESIDENTS REPORT: Quirt Lancaster not present for meeting. MINUTES: Don Gleason moved to approve the minutes of the Board meeting on April 15, 2006. Motion carried unanimously. FINANCIAL REPORT: Audit Committee: The annual Audit included a verification of all checks received, balanced, bank statements balanced and all checks that have been written. Financials are in good shape. Leslie is to check on a possible duplicate payment in the amount of $10.97. Moved and seconded to approve the report of the Audit Committee. • Kerry Bohanan would like to have a description identifying what each check is for noted in the memo space available. • Leslie Tegen of Griffin Tabor Inc. gave an open invoice report. Calls have been made and payments are to be processed in the next week for the remaining balances. • Discussed over expenditures from the 2006 Annual School. • Sold extra books, shirts and cups at the EXPO to help recoup the vendor fee costs. • Reviewed 2006-2007 Budget that Rick had prepared. It was mentioned that Hale Pumps may be donating a training pump to OFAEMA and that would eliminate freight bills for the Annual School. Rick will keep checking on progress. • Discussed Bruce Amacker’s classes and costs. May not use him if Al Conkle is going to be teaching at the School. • Still deciding on Web Site issue. This may change the amount listed in the Budget. • Discussed sponsorship for Mike Thorn for NFPA trips. Mike submitted a reimbursement request in the amount of $911.39 for two trips. Moved by Don Gleason to reimburse Mike Thorn for NFPA travel expenses, in the amount of $922.39. Motion carried unanimously Budget costs reviewed and approved as stated. Moved by Don Gleason, seconded by George Eisert to approve the 2006-2007 Proposed budget as presented. Motion carried unanimously. EXECUTIVE DIRECTOR REPORT: Rick Fletcher reported that there are currently 80 members. He would like to have membership numbers up in the 100’s, likeprevious years. Leslie suggested ways to improve membership, more mailings to past members, present members, Annual School attendees and all of the Fire Departments inthe State. Annual Training School: Ideas were brainstormed for appropriate classes for next year’s school: • Darley Pump • Foam Pro class • Akron Brass-Weldin Technologies, multiplexing • F2-F3 Class from Terry Eckhardt • New Engines for 2007. Maybe have Cummins, Detroit Diesel and International representative come talk about changes. • Hydraulics-George Loner • A/C-Carquest Class. Offered regional trainer for more classes next year. • Duramax/Cummins • Tak 4 Suspension class-Pierce • NFPA 1911-Comes out in 2008? If not at the 2007 Annual School, have it in 2008 to discuss changes. • Santiam Equipment-Scott Slater offered a class on tool Maintenance • Small Engines maintenance class. Don Gleason thought that Stihl would come give a class. He will call and see if they are interested. • Rick will call Vendors to see who would be interested and report at the next meeting. • Discussed possibly charging more for classes so that the books and materials could be added. Discussion on which Hotel to use was brought up by Rick Fletcher. He had looked into Wittenberg in Keizer for prices and accommodations. The Board thought that the Phoenix Inn worked well and will use them again for 2007. Rick will call Shilo, Red Lion and others just to get prices for the future. OLD BUSINESS: A special meeting was previously held to discuss the performance of Griffin Tabor. A list of duties to be performed was given to Leslie for review. Leslie mentioned that there has to be communication. Things cannot improve if no one brings up items that need to be improved, added or changed. Leslie will review the list and see what was promised in the original contract. NEW BUSINESS: Open House for the new DPSST building is scheduled on July 17, 2006. The Board discussed the possible use of the new facility for the Annual School in the future. Having the School there would be “One-Stop”, including housing, food and classes all at this location. There may be no facility charge. Rick will check into that possibility and encouraged all of the Board to attend the open house. • There was interest in knowing if any changes will be made at the Training Facility now that CCC has taken overt its operation. Rick said he asked Laurie at CCC and was told that there will be no changes that she knew of. Leslie advised to confirm any changes with John Mack. •IFSTA Maintenance Manual. George Eisert sits on the committee and said they are working on revisions, but could use more help reviewing it. • Web site discussion. Ken Pangburn will talk with someone at Illinois Valley about ideas. Kerry Bohanen also had information about someone that could put together a web site. Rick wanted at least 2 different estimates and reviewed the quote from Ifocus. OFAEMA has already paid set up charges with Ifocus and would have more of an expense that was not planned for with a new provider. Rick would like everyone to brainstorm ideas between now and the next meeting. Will do a hand on meeting and finalize plans for keeping the existing site, upgrading it or changing it all together. GOOD OF THE ORDER: Motion to pay the bills was moved by Don Gleason, seconded it by George Eisert to pay the bills from Dennis Litchenstine and Mike Thorn. Motion carried unanimously. Rick gave Leslie bills from Dennis Litchenstine and Mike Thorn to be paid by Teri. Next Meeting: September 23, 2006 at Griffin Tabor Office at 12-Noon. Meeting adjourned 3:15 pm. Minutes recorded by Leslie Tegen Griffin-Tabor Staff
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