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Meeting Minutes / Newsletters>
meeting minutes 06/17/06
June 17, 2006
OREGON FIRE APPARATUS EQUIPMENT MECHANICS ASSOCIATION
ANNUAL AUDIT/BOARD MEETING
JUNE 17, 2006 GRIFFIN TABOR OFFICE-SALEM, OREGON
CALL TO ORDER: The meeting was called to order at 12:45 pm.
ATTENDANCE:
George Eisert, 2nd. Vice President
Don Gleason, Past President
David Hopman, 2yr. Director
Ken Pangburn, 3yr. Director
Rick Fletcher, Executive Director
Kerry Bohanan, Life Member
Jeff Dolgin, Member
Leslie Tegen, Griffin Tabor Inc.
PRESIDENTS REPORT:
Quirt Lancaster not present for meeting.
MINUTES:
Don Gleason moved to approve the minutes of the
Board meeting on April 15, 2006. Motion carried
unanimously.
FINANCIAL REPORT:
Audit Committee: The annual Audit
included a verification of all checks received, balanced,
bank statements balanced and all checks that have been
written.
Financials are in good shape. Leslie is to check on a
possible duplicate payment in the amount of $10.97. Moved
and seconded to approve the report of the Audit Committee.
• Kerry Bohanan would like to have a description
identifying what each check is for noted in the memo space
available.
• Leslie Tegen of Griffin Tabor Inc. gave an
open invoice report. Calls have been made and payments are
to be processed in the next week for the remaining
balances.
• Discussed over expenditures from the 2006
Annual School.
• Sold extra books, shirts and cups at the
EXPO to help recoup the vendor fee costs.
• Reviewed
2006-2007 Budget that Rick had prepared. It was mentioned
that Hale Pumps may be donating a training pump to OFAEMA
and that would eliminate freight bills for the Annual
School. Rick will keep checking on progress.
• Discussed Bruce Amacker’s classes and costs. May not use
him if Al Conkle is going to be teaching at the School.
• Still deciding on Web Site issue. This may change the
amount listed in the Budget.
• Discussed sponsorship for Mike Thorn for NFPA trips. Mike
submitted a reimbursement request in the amount of $911.39
for two trips. Moved by Don Gleason to reimburse Mike Thorn
for NFPA travel expenses, in the amount of $922.39. Motion
carried unanimously
Budget costs reviewed and approved as stated. Moved by Don
Gleason, seconded by George Eisert to approve the 2006-2007
Proposed budget as presented. Motion carried unanimously.
EXECUTIVE DIRECTOR REPORT: Rick Fletcher reported that
there are currently 80 members. He would like to have
membership numbers up in the 100’s, likeprevious years.
Leslie suggested ways to improve membership, more mailings
to past members, present members, Annual School attendees
and all of the Fire Departments inthe State.
Annual Training School: Ideas were brainstormed
for appropriate classes for next year’s school:
• Darley Pump
• Foam Pro class
• Akron Brass-Weldin Technologies, multiplexing
• F2-F3 Class from Terry Eckhardt
• New Engines for 2007. Maybe have Cummins, Detroit Diesel
and International representative come talk about changes.
• Hydraulics-George Loner
• A/C-Carquest Class. Offered regional trainer for more
classes next year.
• Duramax/Cummins
• Tak 4 Suspension class-Pierce
• NFPA 1911-Comes out in 2008? If not at the 2007 Annual
School, have it in 2008 to discuss changes.
• Santiam Equipment-Scott Slater offered a class on tool
Maintenance
• Small Engines maintenance class. Don Gleason thought that
Stihl would come give a class. He will call and see if they
are interested.
• Rick will call Vendors to see who would be interested and
report at the next meeting.
• Discussed possibly charging more for classes so that the
books and materials could be added. Discussion on which
Hotel to use was brought up by Rick Fletcher. He had looked
into Wittenberg in Keizer for prices and accommodations.
The Board thought that the Phoenix Inn worked well and will
use them again for 2007. Rick will call Shilo, Red Lion and
others just to get prices for the future.
OLD BUSINESS:
A special meeting was previously held to discuss the
performance of Griffin Tabor. A list of duties to be
performed was given to Leslie for review. Leslie mentioned
that there has to be communication. Things cannot improve
if no one brings up items that need to be improved, added
or changed. Leslie will review the list and see what was
promised in the original contract.
NEW BUSINESS:
Open House for the new DPSST building is scheduled on July
17, 2006. The Board discussed the possible use of the new
facility for the Annual School in the future. Having the
School there would be “One-Stop”, including housing, food
and classes all at this location.
There may be no facility charge. Rick will check into that
possibility and encouraged all of the Board to attend the
open house.
• There was interest in knowing if any changes
will be made at the Training Facility now that CCC has
taken overt its operation. Rick said he asked Laurie at CCC
and was told that there will be no changes that she knew
of. Leslie advised to confirm any changes with John Mack.
•IFSTA Maintenance Manual. George Eisert sits on the
committee and said they are working on revisions, but could
use more help reviewing it.
• Web site discussion. Ken Pangburn will talk with someone
at Illinois Valley about ideas. Kerry Bohanen also had
information about someone that could put together a web
site. Rick wanted at least 2 different estimates and
reviewed the quote from Ifocus.
OFAEMA has already paid set up charges with Ifocus and
would have more of an expense that was not planned for with
a new provider. Rick would like everyone to brainstorm
ideas between now and the next meeting. Will do a hand on
meeting and finalize plans for keeping the existing site,
upgrading it or changing it all together.
GOOD OF THE ORDER:
Motion to pay the bills was moved by Don Gleason, seconded
it by George Eisert to pay the bills from Dennis
Litchenstine and Mike Thorn. Motion carried unanimously.
Rick gave Leslie bills from Dennis Litchenstine and Mike
Thorn to be paid by Teri.
Next Meeting:
September 23, 2006 at Griffin Tabor Office at 12-Noon.
Meeting adjourned 3:15 pm. Minutes recorded by Leslie Tegen
Griffin-Tabor Staff
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